Public Safety Dispatcher Job Opening - Part Time

This position is located in the Police Department.  The Police Department is responsible for maintaining a public safety environment which supports the University’s mission of education, research and public service, twenty four hours a day, seven days a week. Under the general supervision of the Records & Communications Manager, the incumbent staffs the Public Safety Dispatch Center, operating as a primary point of contact for life or property emergencies and general police, fire and Transportation and Parking Services (TAPS) transit services.

One (1) to three (3) variable limited positions available. This is a part time position.

Job Duties

70% Radio Dispatching & Emergency Services

Incumbent provides emergency radio dispatching and telephone services to the campus, emergency services, Transportation and Parking Services (TAPS) transit service drivers, Disability Van Service (DVS), CHARTER Services, and Transit Supervisors. The incumbent receives and transmits information by two-way radio and phone (including 9-1-1 calls, "blue light" emergency phones, Telecommunications Device for the Deaf (TDD), and emergency elevator phones). 

In accordance with Federal Communications Commission regulations, standard public safety dispatching guidelines, Peace Officer Standards and Training (POST) requirements, and specific University and unit policies and guidelines, communicate by two-way radio with Police, Fire, Parking, Guard, Health Services, Physical Plant, Community Safety Officers, TAPS, other campus units, and allied agencies. Relay and coordinate information and provide support to all field units. 

Operate other technically advanced and complex alarm computer systems. Operate complex radio console, utilize various computerized applications, operate video display terminal, answer and handle the E911 Public Safety Answering Point. 

Independently determine the level of emergency response and coordinate police, fire, ambulance and transit services as well as other resources as needed or required.

Function autonomously but under the general supervision of the Records and Communications Manager or Police manager. In the absence of the Records and Communications Manager or Police manager, functional supervision is provided by the on duty police supervisor.

Operate a computer aided dispatch (CAD) system to keep detailed records of calls received, units dispatched, and agency initiated activity. Utilize a Records Management system for the purpose of assisting the Police Department and other Public Safety agencies. Use a CAD to dispatch and track various levels of calls for service and public safety resources. Inquire into the Records Management System, and university information systems, to inquire, enter, update or modify data. 

Monitor and respond to calls on CLEMARS (California Law Enforcement Mutual Aid Radio System), an interagency law enforcement frequency, monitor allied agencies, including but not limited to Santa Cruz City Police, Santa Cruz County Sheriff, and County Fire frequencies.

Understand and evaluate emergency/urgent situations and relay information as received to assist in coordinating a response with the Police and Fire, Transit Services Manager, Safety Manager, drivers, staff and customers to resolve issues in a timely manner.

Operate CLETS (California Law Enforcement Telecommunications System) terminal, using Open Query software system for inquiries to automated data bases at Department of Motor Vehicles, inquiries, entries, and updates to automated data bases of California Department of Justice, National Crime Information Center, and Federal Bureau of Investigation. Operate CLETS terminal, using Open Query software system for inquiries, entries, and/or updates to automated databases at California Department of Motor Vehicles, California Department of Justice, National Crime Information Center, and Federal Bureau of Investigation. Following established procedures, send administrative messages to law enforcement agencies throughout the nation, including requests for mutual aid, information on subjects or vehicles, notifications to law enforcement agencies regarding persons and/or vehicles wanted by University Police, and abstracts of warrants held by University Police. Receive and distribute messages received on CLETS terminal, including: inquiries, confirmation of warrants, bulletins and notices from other agencies.

Receive all emergency calls on campus, including: medical emergencies, fires, crimes, suspicious circumstances, fire and security alarms, accidents (vehicle, bicycle and other), hazardous materials incidents (toxic or radioactive spills), stalled elevators, power outages and major disasters.

Dispatch transit buses and Disability Van Service (DVS) vans.

Receive DVS calls, verifying individual's eligibility to utilize the Disability Van Services. Responsible for scheduling and dispatching new rides, and ride modifications, cancellations, and record 'no-shows'. Requires knowledge of all campus DVS stops, and program eligibility requirements. 

Coordinate emergency response of University units (Police, Fire, Environmental Health & Safety, Health Services, Transit Services, Disability Van Services, Physical Plant, college Community Safety Officers) and non-campus units (including Santa Cruz Police and Fire, Santa Cruz Sheriff, California Highway Patrol, California Division of Forestry and ambulance).

Follow prescribed University procedures and public safety dispatching procedures and exercise proper judgment in emergency situations for which established procedures may not exist. 

Ability to learn and understand requirements of Clery Act. Ability to disseminate emergency notifications, timely warnings, and other notices to personnel and public.

Provide public information and directions regarding departmental procedures and practices including but not limited to UC parking rules and regulations, requesting police reports, filing commendations and complaints against departmental employees, ride a longs, and other services provided.

15% Records/Files

Monitor dispatch center alarms, 9-1-1 and campus telephone system, and other equipment to assure proper functioning. Notify appropriate technician when systems malfunction.

Utilize a multi-channel logging recorder in regular course of duty and to assist campus Police Department with needed information.

Maintain records and files as required: Penal Code bans, court orders, California Law Enforcement Telecommunications Systems / National Law Enforcement Telecommunications Systems (CLETS/NLETS) administrative messages, CLETS entry logs, equipment logs, Dispatch activity logs, Incident Reports, After Hours Non-Emergency Maintenance forms, etc.

Maintain and utilize emergency call-out and notification lists for the campus departments.

Track ridership of the Transit Operations and Disability Van Services (DVS).

Enter DVS data for statistical and grant reporting purposes.

Input DVS rider information as needed to ensure service. 

General administrative functions such as data entry, filing and record keeping, assisting with processing parking citations, parking boot information, transit requests, permit requests, and other information based on the needs of the department.

Occasional duties include general administrative functions such as data entry, filing and record-keeping and other assigned duties based on the needs of the department.

10% Training

Train current personnel on new dispatch equipment, procedures, policies and regulations in group and one-on-one settings. 

Facilitate the transition of new dispatchers into the department by providing one-on-one training. May be assigned by the Chief of Police or designee as a communications training officer (CTO), providing instruction to new dispatchers on the full scope of the job functions. 

Develop and maintain an environment that is conducive to learning and for representing the agency in a professional and competent manner.

Provide public information and instruction at the Citizen Police Academy, campus activities and fairs, and at other events approved by the department.

5% Miscellaneous

Provide logistical support for the department and campus during planned events and emergencies.

Drive to attend training, workshops or conferences away from the Santa Cruz, CA area. 

Perform other duties as assigned by supervisor.

Qualifications

Knowledge of two-way radio operations. 

Experience with transit and/or para-transit dispatch. 

Excellent communication and interpersonal skills to work in a number of capacities with professionalism and sensitivity, and maintain effective, cooperative working relationships with diverse populations. 

Ability to coordinate vehicles to ensure service/responsiveness. 

Speed and accuracy in word processing. 

Experience using office computing systems including word processing, spreadsheets, database programs, and video display terminals. 

Ability, or willingness to learn to use the internet and web based programs. 

Ability to work in an organized manner sufficient to perform multiple tasks concurrently and consistently apply rules, regulations, procedures, and make decisions with established guidelines in an environment with interruptions, distractions and changing priorities. 

Experience making independent and complex decisions without direct supervision. 

Experience documenting information and maintaining accurate and legible records. 

Experience or exposure to the public safety field. 

Ability to work effectively under considerable pressure, and in emergency situations. 

DEMONSTRATED ABILITY TO: 

Effectively use the Incident Command System (ICS). 

Ensure compliance with laws that pertain to Federal Privacy Act, Public Records Act, California Penal Code, California Vehicle Code, California Government Code, Family Education Rights and Privacy Act (FERPA) regulations, Department of Justice (DOJ) Policies, etc. when disseminating information. 

Understand and evaluate emergency and technical information and relay as received. React quickly, efficiently, and calmly in emergency situations and adopt an effective course of action. 

Listen accurately, retrieve facts, details, derive meaning, and draw conclusions. Speak distinctly and convey information clearly. 

Remain courteous and professional under routine and stressful conditions. Exercise flexibility, good judgment and discretion. 

Exercise a high level of customer service including sensitivity to the needs of customers with disabilities. 

Plan and organize training material, lessons, including study guides and quizzes. 

Present training material in a positive and impartial manner. 

Recognize situations and circumstances that can lead to teachable training opportunities. 

Document training for tracking purposes. 

Prepare daily performance documentation of trainee's in specific categorized areas. Provide trainee's with consistent and timely feedback and provide the agency with a means of accurately memorializing a trainee's performance. 

Complete written comprehensive evaluations that document and communicate information in an objective and precise manner.

Preferred Qualifications

A Bachelors degree or an equivalent combination of education, training and experience. 

Knowledge of the UCSC campus locations. 

Knowledge of California Law Enforcement Telecommunications System (CLETS) messages and skill in understanding responses. 

Certificate of completion of a Peace Officer Standards and Training (POST) compliant Dispatcher course. 

Recent experience with police and/or fire dispatch. 

Experience in the operation and procedures of police and fire, emergency preparedness protocol. 

Familiarity with criminal law, civil law, university regulations, California codes and municipal ordinances. 

Knowledge of Federal Communications Commission (FCC) regulations on communication by two-way radio. 

Knowledge of Health Insurance Portability and Accountability Act of 1996 (HIPPA) standards. 

Experience in the use of an E911 system; different telephone systems and multiline sets; Telecommunications Device for the Deaf (TDD). 

General knowledge of transit policies and procedures pertaining to the institution of higher education.

Special Conditions of Employment

Must pass an extensive background investigation to include: identity check, criminal history check resulting in no felony convictions per California Government Code sections 1029, 1030, 1031(c), California Penal Code section 12021 (c), and 18 USC 922 (d) (9); background investigation may include a deception detection examination such as a polygraph or voice stress test. 

Selected candidate must pass the Peace Officer Standards and Training (POST) Entry-level Dispatcher Selection Test Battery: An exception to this requirement will be given to candidates who can show evidence of successful completion of probation during previous employment as a dispatcher AND show evidence of successful completion of either the Public Safety Dispatcher's Basic Course OR the POST Basic Dispatcher Training Equivalency Examination within the last three (3) years. 

Satisfactory completion of the California POST Dispatcher Certificate program and/or a combination of a current California POST Entry Level Test letter with a score of 55 or better, and Department of Justice (DOJ) California Law Enforcement Telecommunications System (CLETS) training within 12 months of date of hire. 

Selected candidate must have completed a 120-hour POST Basic Compliant Dispatcher course OR be able to satisfactorily complete this course within12 months of hire. Preference will be given to candidates who have completed this course. 

Must pass a pre-placement medical exam based on POST requirements. These requirements are arranged by the employer at no cost to applicant. 

Must be at least 21 years of age at the time of appointment. 

Possess a valid license to drive in the state of California and be able to travel to attend training, workshops or conferences away from the Santa Cruz, CA area. 

Successful applicants will participate in the DMV Pull Notice Program. 

Have earned a valid high school diploma or equivalent. 

Meet and maintain all public safety dispatcher requirements for public safety dispatcher as established by law and POST including hearing, vision, and other physical/medical standards. 

Must be able to work holidays, weekends and overtime on an emergency basis with short notice. Must be able to work alternate work schedule shift work. Shift assignment may rotate as needed. Hours of work may be on an 8, 10 or 12 hour plan. 

Must be able to work for long periods of time operating computers without breaks. 

Work in a confined area and cannot leave job site for meals. 

Will be required to complete Title IX (Sexual Harassment) training every two years. 

Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here: 

http://www.leginfo.ca.gov/cgi-bin/displaycode?section=pen&group=11001-12000&file=11164-11174.3

Position is open until filled; Initial Review Date: 7-14-2016

APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS

View full job description and access on-line application:
https://jobs.ucsc.edu/ - enter job number 1606538 in the search box

 

To ensure review of application materials by the hiring unit they must be submitted electronically via the Staff Employment Opportunities web site (http://jobs.ucsc.edu) on or before the initial review date.  Computers are available at the UCSC Staff Human Resources office located at 1201 Shaffer Road, Santa Cruz.  For further information or to request disability accommodation call 831-459-2009.  Hearing impaired are encouraged to use the California Relay Service 800-735-2922.  The University of California, Santa Cruz is an Equal Opportunity Employer.