Faculty and Staff ID Card FAQS
Staff, Faculty, & Graduate Student Photo Identification Card (ID)
Frequently Asked Questions (FAQ Sheet)1. What is the Staff, Faculty & Graduate Student ID Card Implementation Project? 2. Who is the ID card intended for? 3. What is the purpose of the ID card? 4. What do I do with my old paper ID card? 5. If I forget my new photo ID card, can I use my old paper ID card? 6. Why is the campus transitioning from the paper ID card to the new ID card? 7. What is the difference between my old paper ID card and my new ID card? 8. Who pays for the initial ID card? Who pays for replacement cards? 9. Will I receive a holder to protect the ID card? 10. Am I required to wear the ID card at all times? 11. Is UCSC moving to a closed campus? 12. Is there a GPS locator in the ID card? 13. What employee data will be collected and stored via the ID card? 14. Is this a "Smart Card?" 15. What does the card look like? 16. What text appears on the card? 17. How will these cards work on the campus systems? 18. What is encoded on the magnetic strip? 19. I already have a proximity ID card. Do I still need to get this new ID card? 20. How will I get my new ID card programmed to work on the campus system?
1. What is the Staff, Faculty & Graduate Student ID card Implementation Project?
The Staff, Faculty & Graduate Student ID card Implementation Project is a project to transition all faculty, staff and Graduate students from the paper/non photo ID card over to s standardized photo ID card.
A photo ID proximity card with RFID (Radio-Frequency Identification) is the security standards of universities and businesses throughout the nation. This standard provides higher level security from an identification standpoint and in cases where the card is also used for building/door access; it provides substantially improved building facility security in lieu of brass keys.
Many UCSC staff members are already on the photo ID card system. This project will allow the campus to transition the remaining staff members and faculty onto the photo ID card.
Implementation of the photo ID card is critical to also support the new library resource utilization system and all faculty, staff and graduate students who desire library services will need to adopt the photo ID card.
Implementation of the photo ID card at this time allows the campus to:
- Improve campus wide security and safety
- Support the implementation of electronic door access programs at McHenry Library and in the new Biomedical building
- Support the implementation of the new Library resource retrieval system
- Additionally, transitioning the entire campus onto the same ID card platform will allow the possible future of integration of service delivery through the ID card (for example; copier services, dining and coffee shop services, OPERS, Metro services, ect.)
An important feature of the photo ID card is that for lost of stolen cards, access and/or services can be completely shut off as soon as the loss is reported.
All current staff, Faculty and Graduate students are to have the photo ID
All undergraduate students are already issued the photo identification card.
3. What is the purpose of the ID card?
Consistent with the identification card that is utilized by the UCSC undergraduate students, the ID card is intended to provide you with a valid for on UCSC identification.
The ID card replaces the former paper ID card that was issued to university employees.
4. What do I do with my old paper ID card?
You can destroy or keep secure your paper ID card. However, the new photo ID card will be the only valid form of UCSC identification.
5. If I forget my new photo ID card, can I use my old paper ID card?
No, the new photo ID will be the only valid form of UCSC identification.
6. Why is the campus transitioning from the paper ID card to the new ID card?
Following a recommendation from the campus Safety and Security Work Management Group (SSWMG), EVC/CP Galloway issued directions for the SSWMG to develop a phased plan to implement one standard unified campus photo identity card (ID) with read formats that allow for RFID (Radio-Frequency Identification), magnetic strip and bar code identification and implement the transition to the photo identification card by fall, 2011. The project is to be managed in two phase:
- Phase 1 includes: "Implement the new card standard (35 bit) for new students, faculty and staff for fall 2011."
- Phase 2 includes: Developing a project for utilizing the ID card capacity for improving building security and for providing service(s) delivery for staff and students on one card with the elimination of the multiple card production requirements that are currently on campus.
This ID card has your photo; designation of staff, faculty or student; a bar code that can be used for library services; a proximity chip to allow for door access (where applicable); a magnetic stripe to allow for door access and dinning services; capacity for additional services to be accessed through the ID card. The ID Card does not have your signature or your social security number like many of the old paper ID cards.
8. Who pays for the initial ID card? Who pays for replacement cards?
The EVC/CP has provided one-time funds to pay for the initial implementation cost.
On-going costs for new staff and lost cards will be paid for by campus departments. This is the current practice for those units that require the use of photo ID cards for door access purposes.
Because all staff are required to have a photo identification card and because the card itself is property of the University, staff should consider the issuance of the photo ID card as a piece of University issued equipment and will be asked to be responsible for this equipment as they would any other material the University issues for employment purposes. Additionally, the photo ID will need to be returned to the employer in those cases where a staff member is departing from employment.
Each person will receive a lanyard and plastic card holder.
10. Am I required to wear the ID card at all times?
The University will not require that staff or students wear the ID card; however, persons must show University ID as required for University related business.
In addition, some divisions/units may require the wearing of the ID card as an enhanced security measure for a respective area based on functions of the position or nature of the security need.
11. Is UCSC moving to a closed campus?
No, UCSC is not moving to a closed campus. As a public university, UCSC will continue to remain open to guests according to federal and state law and according to University policy. Individuals who are on campus are required to comply with a request from a University official, including law enforcement, when asked to provide identification.
12. Is there a GPS locator in the ID card?
No, there is no GPS locator in the new ID card.
13. What employee data will be collected and stored via the ID card?
The staff and student identification number is in the magnetic strip of the card.
This identification number will be collected and used only in circumstances where the campus needs to verify utilization of the card for access and/or services.
No, at this time the ID card is not a smart card due to resource limitations and technical requirements. This card cannot be used for purchases or banking at this time.
Introduction of a "Smart Card" may occur in the future. The smart card technology will allow for a broader set of services and integration of a broader range of technology. The smart card is generally the same size as a credit card and is embedded with a microprocessor chip. It can provide a more secure authentication to systems such as door access , dining services, banking, ect.
15. What does the card look like?
This is the statement that will be printed on the back of each ID card:
- This card is official University identification and must be shown as required.
- This card is non-transferable.
- This card is the property of UCSC. It is void upon termination of employment and must be returned to ID card services.
- This card may be used for access and appropriate University business only.
- Do not bend, hole-punch, machine wash or expose card to extreme temperatures or solvents.
17. How will these cards work on the campus system?
The front of the card will have a bar code that will access the Library Service system. The back of the card will have a magnetic stripe that will operate door access systems. The proximity RFID (Radio-Frequency Identification) will operate door access systems.
Nothing is encoded on the magnetic stripe at this time. However, the magnetic stripe can be used for door access.
Yes, this ID card will have the campus standard design that includes a bar code. Your old proximity card will be collected when you are issued the new photo ID card.